Headcount

Headcount is the lightweight attendance area for recording how many people attended a gathering when individual check-in is not required.

Start with a goal

What do you want to do?

Choose the outcome that matches the work in front of you. You can come back to the deeper reference sections when you need details.

01

Log attendance

Record the total attendance for a service or gathering without requiring person-level check-in.

Log headcount →02

Review recent attendance

Use the Dashboard for a quick view of recent headcount activity and recorded totals.

Review dashboard →03

Audit historical records

Use All Records to review previously entered attendance and the source data behind reporting.

Open records →04

Choose Headcount vs. Check-In

Use person-level Check-In when you need identities, rooms, kids workflows, or event rosters.

Compare workflows →

Recommended flow

A good first workflow

1. Confirm the service event or gathering the total belongs to.
2. Enter the aggregate attendance in Log Attendance.
3. Review All Records when a number needs correction or historical context.
4. Use Check-In instead when the workflow requires person-level attendance.

Dashboard

Use the Dashboard for a high-level view of recorded attendance and recent headcount activity.

Log Attendance

Use Log Attendance to enter attendance for a service or gathering. Headcount is designed for aggregate attendance, so it can be used independently of the person-level Check-In workflows.

All Records

Use All Records to review previously entered attendance records and work with the historical data behind your attendance reporting.

Service Events

Use Service Events to manage the service occurrences used by the headcount workflow and review attendance in the context of those gatherings.

Headcount vs. Check-In

Use Headcount when you need the total number of attendees. Use Check-In when you need person-level attendance, rooms, kids check-in, or event check-in workflows.